The real estate industry is notorious for its complexity and risk. Meeting important deadlines and avoiding costly delays are often required for budgeted projects. As a result, property developers need reliable project management software to plan, schedule, budget, communicate, assign, and monitor individual tasks.
In contrast to general project management tools such as Basecamp and Trello, real estate project managers need industry-specific software. Managing risks and costs in real estate is imperative.
There are many clients to deal with in real estate and large-scale projects. You can manage real estate projects efficiently and effectively with the following project management software for property developers.
What is Project Management Software
Through CEO-ME's business development software, construction information can be accessed, shared, and updated. Schedules, permits, and contracts are some of the functions that the software performs.
Property developers often use project management software to share information and collaborate on documents once a project has begun. This technology allows tracking of multiple project costs and progress.
The use of construction project management software can differ from that of engineering and design software. CEO-ME integrates these tools into a user-friendly dashboard.
Improve Collaboration With Project Management Software for Property Developers
A NAR Realtor quarterly report found that 25% of construction projects were delayed for at least six months, and 54% for at least three months. Nearly 80% of the projects were delayed due to potentially preventable setbacks.
Keep your team on track with CEO-ME’s real estate project management software. Real estate development software should allow your team to collaborate in these four ways:
1. Managing and checking tasks
Every deal entails countless tasks, but without a specialized solution. These tasks are managed manually, leading to errors. It shouldn't take endless hours to assign tasks, shift due dates, or send reminder emails.
You can easily assign, manage, and check on tasks using project management software for property developers like CEO-ME. Assignees will remain productive if the software reminds them of upcoming and overdue tasks.
Your bottom line will benefit from automated task management not only because it builds credibility among your team, but also because it prevents mistakes. Leadership should also be able to filter reports to provide a curated overview of workloads for appropriate oversight.
2. Track and Change Critical Dates as Needed
Projects can get off track even when the best teams are working together. How can you collaborate to achieve goals without real-time visibility into milestones and other tasks?
The purpose of real estate-specific tools is to keep teams updated on deal progress, which is not possible with spreadsheets. For example, certain construction project management software dynamically adjusts timelines according to the completion or delay of tasks. In seconds, you can forecast critical project dates for senior leadership using real estate development project management software.
3. Streamline Communications and Data Management in Real Estate Projects
Using too many tools increases your team's risk of slipping vital information through the cracks. Modern teams use a single software to ensure all deal information is centrally managed.
Centralizing information on deals eliminates the need for siloed systems and allows your team to find relevant information as needed quickly. It's easy for your team to collaborate when they have access to up-to-date information and data without having to worry about version control or emailing each other. You can also use this software to communicate deals with your team.
It is crucial for efficiency and posterity to keep track of deal-related discussions in project management software. You will be able to refer to this deal information when making future decisions.
4. Access Deliverables from Third Parties & More
Do you keep track of information from environmental consultants, legal teams, brokers, etc.?
In most cases, a third party is involved in the deal, so real estate project management software also needs to allow third-party involvement. Third parties should have the selective access they need to submit documents and data independently without forcing your team to log these details separately. Third parties should also be able to access deal information without extensive email communication.
Benefits of Project Management Software for Property Developers
CEO-ME is an exceptional project management software for property developers. By streamlining communication between stakeholders, managing and scheduling everyday tasks, tracking listings and prospective clients, and managing risks, our workflow optimization software makes team management easier and more accessible.
Customize as per convenience
CEO-ME lets teams track listings, manage property tours, and access letting market appraisals, potential offers, and completed sales by managing tasks and subtasks.
Keep clients in the loop
Many clients want to be a part of the property scouting process. CEO-ME allows clients and stakeholders to stay in the loop by frequently sharing new developments, discussing leads, and assessing their needs.
Organize work and track leads
The project management software for property developers allows teams to keep track of leads proactively and streamline their work. Using CEO-ME, you can track progress, coordinate with cross-functional teams, gather feedback, add individual agent lists, and coordinate with cross-functional teams.
The Best Project Management Software for Property Developers
ProofHub
The ProofHub software is not specifically designed for the real estate sector, but it does package this general project management software in a way that suits it. The software is arranged to reflect the fact that real estate is about people and projects. Consider creating a project for every client and assigning team members who work with that client to it.
It is possible to plan in detail before agreeing on a project using online chat. It is, therefore, possible to run a detailed brainstorming session online with all key stakeholders before moving forward. Tasks and subtasks can be assigned to specific team members, and detailed briefings are attached. Additionally, deadlines can be set to hold those responsible accountable for the level of urgency.
By setting dependencies, people can see how their project's part affects other workflow activities. A report provides managers with a clear picture of the project's progress.
ZOHO Projects
Real estate managers will find Zoho's benefits to be clear in its benefits to them. Using the software, you can track staff time and develop cost estimates for recurring projects, such as marketing a home. Using templates makes reporting on cost analysis of specific deliverables simple and easy. You can also track contract obligations and property agreements through the scheduling functions. Overpayments and lease penalties can also be avoided. The software provides real-time access to crucial files and spreadsheets. Assigning tasks and tracking accountability are also possible.
Qube Project Manager
Managing domestic and international property portfolios is a core function of this integrated software. You can automate schedules and budgets, manage team communication, and collaborate more efficiently. Management can be controlled in real-time, which reduces risk, helps reduce costs, and improves reporting. Integrating with Microsoft Office allows data to be exported and imported.
LandlordTracks Management Software
Property managers designed and built LandlordTracks to make tracking your rentals easier. In this way, all the features cater to a property manager on the move. The platform is cloud-based and accessible via a mobile app.
The app includes an availability calendar and a place where you can store the details of your tenants. Using the platform, you can also take payments when out in the field, which is a major advantage of the software. Many of the features are also automated.
There is an intuitive autopay feature, automated invoicing, and late fees. Payments can also be made, and statements can be viewed through the tenant portal. As well as standard task and collaboration tools, it is more than a project management software.
CEO-ME’s Project Management Software for Property Developers
A construction management software company's specific features and workflows are often based on their own terminology and workflows. The core functionality of project management software for property developers is generally similar across all companies. Several key features of construction project management software will be discussed here.
1. Document Storage & Management
Contractors, owners, subcontractors, suppliers, and other parties involved in a construction project share many documents. As projects grow in size, managing the flow of documents and files becomes increasingly challenging. In addition to storage and collaboration capabilities, many construction management tools give you access to receipts, subcontractor contracts, and other valuable documents.
2. Submittals
Before ordering materials or equipment, a contractor submits information about them to the architect or designer to ensure that the materials are suitable. Submittals can be sent and received using many of the best construction software products.
3. RFIs
The Request for Information, also known as an RFP, is a message which asks one party involved in the project for more information. An engineer, architect, or designer may ask this question to clarify details about a project. This problem is solved by most project management software products for property developers.
4. Change Orders
Change orders are sent whenever a project plan needs to be amended. Change orders must be submitted no matter how small or large the change is. Adding two floors to an apartment building or changing the door hinge would require a change order.
5. Instant & Remote Syncing
When a user has an internet connection, he or she will be able to access any cloud-based product remotely. Online business development software and the cloud make that possible. Additionally, all users will have instant access to information that is updated remotely.
6. Daily Logs
The daily log feature of some software helps owners and contractors keep track of the project's progress and keep informed. Additionally, it can be useful if questions or mistakes arise later.
7. Plan Markup
Rather than redrafting, it is common to mark up the original plans with notes when changes need to be made. Project management software for property developers will include the ability to digitally mark up plans so that notes and changes can be shared with the team instantly and digitally. Every time the plans are updated, you won't have to reprint them.
8. Punch Lists
It is sometimes necessary for a contractor to address several items after construction has finished in order to meet contract requirements. Often, this is the result of incorrectly completed or forgotten work. To ensure that the project is completed in accordance with the terms of the contract, the owner or another party will create a punch list.
9. Reporting
Summary reports and statistics are usually provided by most construction management software. Various types of reports are available, but they usually summarize information about project progress, budget, and spending.
10. Integrations
Most leading products offer extensive integration lists to work with any features that construction management software doesn't include. There are many types of software integration in construction, including accounting, legal, compliance, CRM, takeoffs, and bidder systems.
Additional Information
Before subscribing, ensure the tool offers all the features, reports, and aggregate information you need by getting a free trial. Software products of the highest quality are comprehensive, which is a great advantage. Their capabilities cover a wide range of business needs and project types.
Conclusion
A real estate company's professionals need to be mobile since projects are often time-sensitive. CEO-ME's project management software for property developers allows users to manage important deadlines while on the move, thanks to their cloud-based architecture and active scheduling features.
Much of the activity in real estate is inevitably repetitive, so automating it frees professionals' time for more important tasks. Our project management software for property developers can provide features like lease templates or online portals, but generic platforms can offer collaboration and file storage options that are equally valuable.